Description of the service

This service allows students to activate or update their account (KauID) and confirm their identity using BankID, Freja eID, universityadmissions.se or eduid.se. It also allows students to activate using a one-time password which has previously been ordered from the helpdesk. It also allows students to change their existing password.

Processing of personal data

The following data is requested from BankID, Freja eID, universityadmissions.se, eduid.se or Karlstad University's own identity provider:

Personal data	Purpose	Technical representation	Applies to
Personal identity number	The data is used as a identifier to search for the student in KAU's systems and Ladok. More information below.	norEduPersonNIN SSN personalNumber	students
Username	Used as a unique identifier	subject-id eduPersonPrincipalName	personnel and students
Name	The name of the user	displayName	personnel and students
Assurance level	To verify the assurance level of your user account	eduPersonAssurance	personnel and students

The personal identity number is used to query the student documentation system, Ladok, to retrieve information about the student's education data and other personal information stored in Ladok. Personal data is also stored in log files for traceability purposes and to simplify troubleshooting.

The personal information is handled in such a way that no unauthorized persons can access them. Log files with personal data are cleared when they are no longer deemed necessary for traceability or troubleshooting in accordance with the University's information action plan. The personal details in your KauID will be kept as long as you are a student at Karlstad University plus an additional 18 months.

Lawful basis

Personal information is processed within the framework of public interest. The personal identity number is necessary in order to identify the individual.

How to access, rectify and delete the personal data

For access, rectification and erasure of your personal data, contact the Personal data controller.

Rectification of personal data that was transferred at the moment of login has to be done in the identity provider that you used to log in. This information is corrected in the service at the moment of the first login after the personal information has been corrected in the identity provider.

Personal data controller

The personal data controller is Karlstad University. According to EU GDPR legislation you have the right to (free of charge) find out what details we keep about you and, if necessary, get any errors corrected. You can also request that your information be deleted or restricted.

If you wish to request information then you should contact Karlstad University. If you are not satisfied with how your personal details are handled then you have the right of compliant to The Swedish Authority for Privacy Protection, https://www.imy.se/other-lang/ which is the regulatory authority.

Contact details

Senior registry clerk: email: registrator@kau.se ; post: Karlstad University, Registrator, 651 88 Karlstad, Sweden.
Data protection officer: email: dpo@kau.se ; telephone (switchboard): 054 700 10 00.
IT Department (responsible for the service) email: 2525@kau.se.

For more information about Karlstad University processes your personal details, see https://www.kau.se/en/gdpr

GÉANT Data Protection Code of Conduct

This service complies with the international framework Géant Data Protection Code of Conduct for the transfer of personal data from identity providers to the service. This framework is intended for services in Sweden, the EU and the EEA that are used in research and higher education.